The time control record is modernized: from the paper signature to the fingerprint or the use of apps

Digital register control – PAPER SHIFT

MADRID, 28 Apr. (EDITIONS/Portaltic) –

In recent years, the pandemic and technological advances have caused a great change in the labor market, with an unprecedented increase in telecommuting. This has created a challenge for both the worker and his employer, which entails a change of mentality that concerns the way of working, production processes, documentation management and, above all, time management.

Teleworking generates in the employee a new way of thinking and managing their own time. In many cases, he enjoys the benefit of a certain autonomy given by working without leaving home, he can save time and money on travel, you can better reconcile work and personal life, reduce stress and increase your productivity. However, the remote worker needs great self-discipline to organize themselves and, in some cases, they may feel a sense of isolation and suffer from psychological or relational disorders.

Telecommuting can also bring benefits to employers. Companies significantly lower their fixed costs, save time and space, improve the productivity of their employees and reduce absenteeism. They can also recruit the best candidates by offering a job where distance is not an impediment when working. In addition, by having fewer workers moving from one site to another, they help reduce environmental pollution.

However, teleworking implies a challenge for the employer sector that must solve aspects such as the lack of motivation in employees and the loss of corporate strength. The human resources team becomes a fundamental piece, looking for day-to-day strategies that provide solutions for the management of rotating shifts, payroll calculations, the granting of vacations and, above all, the control of teleworkers’ hours. without invading your privacy.

NEW TOOLS TO CONTROL SCHEDULES

Companies have the legal obligation to keep track of their employees’ working hours, but said control can be carried out in the way that the company wishes. The traditional way, although now practically obsolete, is physical control by means of forms or books that are signed in handwriting. This type of record is considered impractical and almost obsolete, considering that its file takes up a lot of space and is more susceptible to adulteration and deterioration.

In some cases, they are also used Excel spreadsheets to control schedules. Excel is a very versatile and functional program, but it requires a very advanced operator to get the most out of it, someone who handles the tools very well so that the desired results can be achieved and not erroneous. Also, like all ‘software’, it runs the risk of breakage, loss, and virus attacks.

Another form of time control is through physical electronic devices in which the entrances and exits are stamped by means of cards with magnetic stripes or fingerprints. This type of signing is much more beneficial, faster and safer, but it also has disadvantages, such as the expense of reading device installations, the need to migrate device signing data with the risk of losing or breaking files. Another inconvenience in the case of using cards is that the worker forgets the card or that it demagnetizes and does not mark the transfers.

Currently, many companies are migrating to a new way of recording their staff’s timetables: digital. The control of digital recordlike the one offered by companies like Papershift, is a secure and reliable alternative for clocking in large numbers of employees at the same time, no matter where they are physically when they clock in, clock out or break.

CONTROL AND STORAGE IN THE CLOUD

“all record it is immediately stored in the cloud without fear of data loss and allowing access to information by planning users and the clocking record by employees, from anywhere and at any time”, explains the company itself, stressing that both users and operators can access it across different devices.

Specifically, it can be accessed from a computer and record entries and exits and any other relevant labor incident. This type of web registration uses a clock integrated into the ‘software’ of the employer company. Another option for recording working hours offered by Papershift is the mobile ‘app’, allocating a device (tablet or mobile phone) for employees to sign their entry and exit records.

This type of mobile ‘app’ can also be used in single user mode and allows you to make your transfer from your own mobile. This is very useful for employees who do not need to enter a central terminal, but clock in independently.

In addition to being an effective solution for controlling the recording of working hours both physically and remotely, this digital recording system solves other problems that are usually a headache for the human resources area, such as the programming of rotating shifts, vacation periods and licenses.

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